Wootton Taylor: Hosted desktop supports GDPR compliance
Hosted desktop supports GDPR compliance and increases effective hours for accountancy firm. By moving to Control and Shift’s hosted desktop solution, Wootton Taylor is ensuring data encryption compliance ahead of GDPR whilst also increasing its consultants’ and accountants’ effective time, resulting in a net benefit of over £2,000 per month.
The hosted desktop solution provided brings together industry leading solutions to create a secure environment within which all company data can be held and worked upon effectively
About the client
Wootton Taylor is a Midlands-based accountancy and business consultancy firm which has been operating for almost 30 years. Wootton Taylor was established to support smaller businesses by offering affordable services ranging from tax and accounts preparation through to strategic business consultancy and executive coaching.
By the nature of its business, Wootton Taylor holds large quantities of sensitive client data. While the business has been effective in managing and safeguarding this data to date, the upcoming changes in data protection regulations, GDPR, there is an increased emphasis on data encryption and security.
An additional challenge for Wootton Taylor was the amount of time one of their partners was spending on managing IT-related matters in the business. Following an internal assessment, it transpired that the partner was spending around 7 hours per month dealing with such issues; time which the partner could not spend with clients.
Finally, certain remote-working tools that Wootton Taylor had been using whilst at clients’ offices were not reliable or professional enough and were impacting on the company’s service delivery.
The implementation exceeded our expectations. There was absolutely no interruption to our work during the transition and now we have full peace of mind that our data is fully encrypted ahead of the GDPR changes
Wootton Taylor required a solution which would comply with GDPR data security requirements and would also improve the efficiency and effectiveness of their consultants.
Having known and worked alongside Control and Shift for around 10 years, Wootton Taylor had no hesitation in turning to them to propose the optimal solution.
Control and Shift’s hosted desktop service allows a business to maintain all their systems online, enabling them to work anywhere they have an internet connection, and on any device, in exactly the same way as when in the office.
Control and Shift has created and manages its own, dedicated cloud solution whereby clients’ data and systems are safely based in Control and Shift’s datacentre where they have full control over it. “The hosted desktop solution provided brings together industry leading solutions to create a secure environment within which all company data can be held and worked upon effectively,” explains Rob Savage, Managing Director of Control and Shift.
Control and Shift also ensured that Wootton Taylor’s specialist accounting software was seamlessly transferred to the hosted platform and there was zero disruption to the business.
Gary Taylor, Founder and Senior Partner at Wootton Taylor is extremely pleased with the solution and service provided by Control and Shift. “The implementation exceeded our expectations. There was absolutely no interruption to our work during the transition and now we have full peace of mind that our data is fully encrypted ahead of the GDPR changes,” says Gary.
Whereas previously, the consultants would make notes while with clients and then had to input them into their systems back at the office, this work can now be done directly whilst on site. “The remote access is brilliant – wherever we are, it’s just like being back in the office with full access to all our information and systems,” Gary adds
In terms of return on investment, Gary estimates that they are experiencing a net benefit of around ten times the monthly cost. “We’ve worked out that the hosted desktop solution, as well as ensuring GDPR compliance, has improved our efficiency by around £2,000 per month worth of billable time.”
Control and Shift has built up a reputation of excellence in service delivery, reliability and cost-competitiveness and Wootton Taylor actively recommends Control and Shift to their clients and business associates. Gary concluded, “I would almost guarantee myself that Control and Shift would be able to help most businesses with time or financial savings, or more likely both.”
If you’d like to learn more about Control and Shift’s hosted desktop solution or if you have questions about GDPR compliance, please contact the team.